Annual Notifications

The Family Educational Rights and Privacy Act (FERPA) affords parents/guardians and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

1. The right to inspect and review the student’s education records within 45 days of the day the school receives a request for access. Parents/guardians or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notification of the time and place where the records may be inspected.

2. The right to request the amendment of the student’s education records that the parent/guardian or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. This does not include the right to request a change to any specific grade. Parents/guardians or eligible students who wish to ask the school to amend a record should write the school principal, clearly identify the part of the record they want changed and specify why it should be changed. If the school decides not to amend the record as requested, the school will notify the parent/guardian or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

3. The right to privacy of personally identifiable information (PII) in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the school as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the School Board. A school official also may include a volunteer or contractor outside of the school who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, medical consultant, or therapist; a parent/guardian or student volunteering to serve on an official committee, a parent/guardian, student, or other volunteer assisting another school official in performing his or her tasks; or a service provider or vendor providing the District with online educational services or applications. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses educational records without consent to officials of another school district in which a student seeks to enroll if the disclosure is for the purposes of the student’s enrollment or transfer.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the School to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Dept. of Education
400 Maryland Ave SW
Washington, DC 20202

Dakota Vally Policy Book

FERPA requires that the District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information (PII) from your child’s education records. However, the District may disclose appropriately designated “directory information” (information that is generally not considered harmful or an invasion of privacy if released, without written consent), unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the District to include this type of information in certain school publications. Directory information may also be provided to outside organizations. The District classifies and identifies directory information as follows:

The school district shall disclose the following as routine directory information pertaining to any past, present or future student who is, has been, or will be regularly enrolled in the district.

1.  Name and grade 

2.  Name of parent and/or guardian 

3.  Address 

4.  Telephone number, including the student’s cell phone number 

5.  E-mail address 

6.  Date and place of birth 

7.  Dates of attendance 

8.  The image or likeness of students in pictures, videotape, film or other medium 

9.  Major field of study 

10.  Participation in activities and sports 

11.  Degrees and awards received 

12.  Social media usernames or handles

13.  Weight and height of members of athletic teams

14.  Most recent previous school attended

15.  Certain class work which may be published onto the Internet

16.  Classroom assignment and/or home room teacher

17.  Student ID number, user ID, or other unique personal identifier used by the student for purposes of accessing or communicating in electronic systems, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a personal identification number (PIN), password, or other factor known or possessed only the authorized user.

Examples of the use of the above information in school publications by the District include, but are not limited to: class rosters posted inside school buildings; a program showing a student’s role in a music or drama production; the annual yearbook; school newspaper; honor roll or other recognition lists; graduation programs; and sports activity programs, such as for wrestling, showing weight and height of team members.

Upon request, the district will provide military recruiters and institutions of higher education with the names, addresses, and telephone numbers of high school students unless a student’s parents have notified the district in writing that they do not want this information disclosed without their prior written consent. Military recruiters will be granted the same access to a student in a high school grade as is provided to postsecondary educational institutions or to prospective employers of such students.

Upon directory information from being made public by the District (e.g. a program distributed at school event or information provided to manufacturer of class rings), that specific information, unless excluded by law, may fall within the definition of a public record and be accessible to the citizens of South Dakota in accordance with South Dakota’s open record laws.

Right of Parent/Guardian or Eligible Student to Opt-Out of Disclosure of Directory Information

The District will disclose the above identified directory information without written consent unless a parent or an eligible student “opts-out.” Parents/guardians or an eligible student may elect to “opt-out” of one or both categories of directory information (Directory Information for Use in School Publications and/or Directory Information for Student Contact Lists and Public Requests (Outside Organizations)). Any such “opt-out” must be made, in writing, to the building principal within fifteen 15 days after the notice is given.

Concerns and inquiries regarding discrimination rights may be directed to the Office of Civil Rights.

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The Protection of Pupil Rights Amendment (PPRA) affords parents/guardians certain rights regarding our conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. South Dakota Codified Law 13-3-51.2 provides greater rights to parents/guardians. These include the right to:

Consent before students are required to submit to a survey, analysis, or evaluation that concerns one or more of the following protected areas (“protected information survey”):

1. Political affiliations or beliefs of the student or student’s parent;

2. Mental or psychological problems of the student or student’s family;

3. Sex behavior or attitudes;

4. Illegal, anti-social, self-incriminating, or demeaning behavior;

5. Critical appraisals of others with whom respondents have close family relationships;

6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;

7. Religious practices, affiliations, or beliefs of the student or parents;

8. Personal or family gun ownership; or,

9. Income, other than as required by law to determine program eligibility.

Receive notice and an opportunity to opt a student out of –

1. Certain non-emergency medical examinations required for school attendance; and

2. Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others.

Inspect, upon request and before administration or use –

1. Protected information surveys of students;

2. Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and

3. Instructional material used as part of the educational curriculum.

These rights transfer from the parents to a student who is 18 years old or an emancipated minor under State law.

The District has adopted a procedure regarding the above rights and to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales or other distribution purposes. The District will notify parents/guardians at the beginning of the school year if the District has identified the specific or approximate dates of surveys for which consent is required. For surveys and activities scheduled after the school year starts, parents/guardians will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to consent (protected information surveys) or opt their child out (marketing activities and certain non-emergency medical examinations) as required by the PPRA and state law. Parents/guardians will also be provided an opportunity to review any pertinent surveys.

Parents/guardians who believe their rights have been violated may file a complaint with the Family Policy Compliance Office, U.S. Dept. of Education.

Family Policy Compliance Office
U.S. Dept. of Education
400 Maryland Ave SW
Washington, DC 20202

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In an effort to provide a safe, respectful educational environment, the District prohibits discrimination in its policies, employment practices and programs on the basis of race, color, creed, religion, age, gender (includ­ing pregnancy), sexual orientation, disability, national origin or ancestry, military/veteran status, genetic information or any other category protected by law. In addition, the District shall not discriminate in the opportunities for students on the basis of parental status, marital status, or pregnancy, nor shall such students be excluded from any program or activity, including any class or any extracurricular activity. Additionally, the District provides equal access to the Boy Scouts and other designated youth groups. Prohibited acts of discrimination include racial, sexual, ethnic or other types of slurs, insults, intimida­tion, harassment and other conduct directed toward another person in accordance with Title II of the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (discrimination based on disability); Title VI of the Civil Rights Act of 1964 (discrimination based on national origin or race); Title IX of the Education Amendments of 1972 (discrimination based on gender); the Age Discrimination Act of 1975 (discrimination based on age); and the Boy Scouts of America Equal Access Act of 2001 (equal access to public school facilities for the Boy Scouts and other designated youth groups). In addition, the District provides equal access/equal opportunity for students, employees, and the public to District programs and activities.

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Individuals with concerns or inquiries about discrimination are encouraged to attempt to resolve the concern informally by working with the administrator most directly involved in the situation. The following persons have been designated to handle inquiries regarding the non-discrimination policies:

• Discrimination based on a student’s disability: Section 504 Coordinator: Section 504 Coordinator, 1150 Northshore Drive, North Sioux City, SD 57049, (605) 422-3800.

• All other forms of discrimination: Civil Rights Officer/Title IX Coordinator, Civil Rights Officer/Title IX Coordinator, 1150 Northshore Drive, North Sioux City, SD 57049, (605) 422-3800.

A complaint may be filed by a student, parent/guardian, employee or other citizen when it is felt that a violation of Policy AC Nondiscrimination/Equal Opportunity has occurred. Formal complaints are filed with the persons named above.

1. The Complaint Investigation Form should be completed by the person filing the complaint or the designated administrator. The form includes the following:

   • Complainant’s name and address;

   • Date(s) of the incident(s);

   • Description of the incident(s);

   • Name(s) of the person(s) involved in the incident(s);

   • Name(s) of any witness(es) to the incident(s);

   • What action, if any, has been taken;

   • Requested resolution of the complaint; and

   • Signature of the complainant will be requested, but not required.

2. An investigation will be initiated. This investigation may be conducted by District officials or by a third party designated by the District. The investigating party shall provide a written report of the status of the investigation within ten (10) working days to the Superintendent and the CRO/IX.

3. If the complainant is not satisfied with the decision rendered by the designated administrator, he/she may appeal the decision to the Superintendent within ten (10) working days following receipt of the decision. The appeal must include the original Complaint Investigation Form, a copy of the decision from the designated administrator and a written statement as to a reason for the appeal.

4. The Superintendent or designee will review the materials submitted, investigate the circumstances and respond in writing within fourteen (14) working days from the appeal. At the Superintendent’s level, the appeal process may or may not include a conference with the parties involved.

5. If the complainant is not satisfied with the decision rendered by the Superintendent, he/she may request a hearing in executive session with the School Board. The request for hearing must be submitted in writing within ten (10) working days through the Superintendent’s Office. The hearing will be scheduled within thirty (30) working days from the request for hearing. The involved parties will be notified in writing of the date and time of the scheduled hearing.

6. The School Board will render a decision in writing within ten (10) working days of the hearing.

7. During the investigation all parties directly involved in the complaint may have legal or other representation. If any party elects to be represented at any step of the compliant procedure, the name of the representative must be declared in writing to the Civil Rights Officer within two (2) days of the filing of the complaint, notification of any investigation, or the filing of any appeal.

The District prohibits retaliation against any individual who reports a claim under this policy or participates in an investigation of any such claim.

The Section 504 Coordinator has been designated to handle inquiries regarding the non-discrimination policies: 

Section 504 Coordinator
1150 Northshore Drive
North Sioux City, SD 57049

Individuals with concerns or inquiries about discrimination are encouraged to attempt to resolve the concern informally by working with the administrator most directly involved in the situation. The following persons have been designated to handle inquiries regarding the non-discrimination policies: 

Civil Rights Officer/Title IX Coordinator
1150 Northshore Drive
North Sioux City, SD 57049

Concerns and inquiries regarding discrimination rights may be directed to the Office of Civil Rights

Office of Civil Rights, U.S. Dept. Of Education
One Petticoat Lane
1010 Walnut Street
Suite 320
Kansas City, MO 64106

Phone: (816) 268-0550

Fax: (816) 268-0559

Email: OCR.KansasCity@ed.gov

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Section 504 of the Rehabilitation Act of 1973 (Section 504) is designed to eliminate discrimination on the basis of disability and requires that qualified individuals be provided equal access to educational programs and services.

Access - Persons with disabilities may contact the building princi­pal or site administrator before the event to obtain reasonable accommodations needed to participate in District programs or activities.  If the principal or site administrator is unable to address the request, concerns should be referred to the District’s Section 504 Coordinator – Section 504 Coordinator, 1150 Northshore Drive, North Sioux City, SD 57049, (605) 422-3800.

Students - Policy/Regulation KED/KED-R, Concerns and Com­plaints about Educational Programs for Students with Disabilities or Students with Substantially Limiting Health Conditions, outlines the District’s procedure relating to the identification, evaluation or educational placement of a student under Section 504. Concerns/Complaints relating to the identification, evaluation or educational placement of a student under Section 504 should be referred to the District’s Section 504 Coordinator - Section 504 Coordinator, 1150 Northshore Drive, North Sioux City, SD 57049, (605) 422-3800.

Parental Rights - You have the right to:

1. Have your child take part in and receive benefits from public education programs without discrimination because of his/her disability;

2. Have your child receive a free appropriate public education;

3. Have your child educated in facilities and receive services comparable to those provided nondisabled students;

4. Have your child have an equal opportunity to participate in nonacademic and extracurricular ac­tivities provided by the District;

5. Receive notice with respect to the identification, evaluation or placement (including a substantial change in placement) of your child;

6. Have the identification, eval­uation and placement decisions based upon a variety of information sources and by persons who know the student, the evaluation data, and placement options;

7. Have your child receive appropriate edu­cational and related services when eligible and necessary under Section 504;

8. Examine all relevant records relating to decisions regarding your child’s educational records, including records related to the identification, evaluation, educational program and place­ment;

9. Request a review of a Section 504 Team decision relating to the evaluation, educational program and placement (including any substantial change in placement) of your child;

10. Request an impartial due process hearing relating to the evaluation, educa­tional and placement decisions (including any substantial change in placement);

11. Appeal the decision of the impartial hearing officer to a court of competent jurisdiction;

12. Have the District advise you of these rights under the federal law.

The Dakota Valley School District must identify and evaluate students who may be eligible for services under Section 504 due to the fol­lowing conditions:

1. Have a physical or mental impairment that substantially limits one or more major life activities (including bodily functions); or

2. Have a record of such an impairment; or

3. Be regarded as having such an impairment.

The District will provide prior written notice to parents/guardians before initiat­ing or changing or refusing to initiate or change the identification, evaluation or educational placement of a student under Section 504. Parent/guardian consent is required for all initial evaluations.

Review and Impartial Due Process Hearing Procedure

The parent/guardian of a child with a disability who disagrees with any decision regarding the identification, evaluation or educational placement of a student by the 504 Team may request a review by the District’s Section 504 Coordinator - Health Services Coordinator or file a Due Process Complaint. Request for review: The District’s 504 Coordinator will send a written response to the parent/guardian within ten (10) working days of receiving the request for review. That written response will specifically address the issues raised by the parent/guardian. Impartial Due Process Hearing: A parent/guardian may file a Due Process Complaint at the Instructional Planning Center addressed to the District’s 504 Coordinator.

Prior to the initiation of a Due Process Hearing, the Section 504 Coordinator will offer to convene a meeting with the parents/guardians and the relevant member or members of the 504 Team and a represen­tative of the District who has decision-making authority on behalf of the District. The purpose of the meeting is for the parents/guardians to discuss their Due Process Complaint and the facts that form the basis of the Complaint so that the District has the opportunity to resolve the dispute. If the issues raised in the Due Process Complaint are not resolved to the satisfaction of the parent/guardian within 30 days of the re­ceipt of the Due Process Complaint, a Due Process Hearing will be scheduled. An impartial Hearing Officer will be retained to conduct a hearing. Any party to a hearing has the right to:

1. Be accompanied and advised by counsel - neither party has the right to be represented by a non-attorney at a hearing;

2. Present evidence and confront, cross-examine, and compel the attendance of witnesses;

3. Introduce evidence that has been disclosed to the other party at least 5 business days before the hearing;

4. Obtain a written, or, at the option of the parent/guardian, electronic, verba­tim record of the hearing; and

5. Obtain written, or, at the option of the parents/guardians, electronic findings of fact and decisions.

Concerns and inquiries regarding Section 504 may be directed to the Office of Civil Rights.

Office of Civil Rights, U.S. Dept. Of Education
One Petticoat Lane
1010 Walnut Street
Suite 320
Kansas City, MO 64106

Phone: (816) 268-0550

Fax: (816) 268-0559

Email: OCR.KansasCity@ed.gov

Dakota Vally Policy Book

The District provides free appropriate public education for all children with disabilities from birth through age 21. Any eligible child within the jurisdiction of the District, including those enrolled in any public or private agency or school located in the District, should be referred to the Office of Special Services.  (605) 422-3800.

Documents for Public Inspection: The District is operating a project in compliance with the Individuals with Disabilities Education Act. Any funding applications, evaluation, or reports required by the State for operation of the project are available for public inspection. Documents are maintained in the Administration Office 1150 Northshore Drive, North Sioux City, SD 57049, (605) 422-3800 and are available during business hours.

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